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Sanofi seeks Public Affairs & Advocacy Assistant

Sanofi 2-3y Junior Level  Guildford, England, United Kingdom 10 Sep 2017

Job Description

Public Affairs & Advocacy Assistant

Sanofi is a global healthcare leader focused on patients’ needs, engaged in the research, development, manufacturing and marketing of therapeutic solutions focused on patients’ needs. Sanofi has core strengths in diabetes solutions, human vaccines, innovative drugs, consumer healthcare, emerging markets and Sanofi Genzyme.

The Public Affairs & Advocacy Assistant is an entry-level role which involves accurate and timely execution of key public affairs activities such as monitoring government policy, providing political insight and intelligence gathering, alongside leading on the development of briefing materials for the rest of the public affairs team.

In addition to execution of key public affairs activities, the appointee will be expected to develop their understanding of relevant NHS and pharmaceutical policy; the compliant engagement with patient advocacy groups; as well as some understanding of planning, developing and the implementation of a therapeutic area Public Affairs & Advocacy programmes.

KEY RESULTS/ACCOUNTABILITIES

To achieve success the Public Affairs & Advocacy Assistant will need to:

Ensure Sanofi UK colleagues are kept up to date with changes in the policy environment in a timely manner

  • Undertake daily monitoring and disseminate information to relevant parties. Where relevant consider impact on business and TA PA&A plans and suggest potential follow-up where relevant.
  • Provide weekly policy updates including all relevant news & develop and deliver monthly Life Sciences updates and General Manager updates of top news with business impact.
  • Working with the Public Affairs & Advocacy managers, identify and develop policy briefing notes and materials for internal use.
  • Provide administrative support to the Public Affairs & Advocacy Team; for example managing the SharePoint sites; updating the Public Affairs intranet, and providing secretariat to Public Affairs team meetings.

Ensure Public Affairs colleagues are adequately supported in internal and external interactions

  • Manages an accurate and up to date Forward Planner of weekly meetings, including requirement for briefing and relevant input that may be required from the team.
  • Provide assistance on briefings for Public Affairs & Advocacy team and others, agreeing execution deadlines when assistance requested.  Ensures records of meetings are collected and appropriately stored, as required.
  • Act as Secretariat for the External Affairs Committee, preparing the agenda and other pre-meeting documents; takes accurate minutes and progresses actions.

Provide support to Public Affairs & Advocacy team and ensure that the role of Public Affairs & Advocacy is promoted internally

  • Provide support to Public Affairs & Advocacy team and ensure that the team’s role is promoted effectively internally.
  • Work with team to draft and upload at least one intranet article a month; and research and develop providing relevant updates for the weekly communications newsletter.
  • Conduct all required compliance training, including a basic understanding of the principles in the ABPI Code of Conduct.

Develop s excellent understanding of current and changing NHS policy and understand where relevant to the business

  • Agrees and maintains stakeholder mapping of key policy makers relevant to the identified areas of interest including for example:
    • Government Ministers and Civil Servants
    • Elected politicians and political parties
    • National Policy Makers e.g. NHS England
    • Trade Associations e.g. ABPI & BIA
    • Patient Associations/advocates and groups
    • Medical/Scientific Societies
    • NGOs
    • Think tanks
    • Public health foundations
    • Other relevant influencers
  • Develops and agrees with Director of Public Affairs a stakeholder plan to deliver sustainable relationships with key individuals and groups identified above.
  • Develop key knowledge of policy levers in the NHS system, researching one area every 2-4 weeks with objective of aiding understanding and developing policy briefings for the intranet.
  • Build understanding of Sanofi products and key political and policy drivers
    • Produce aide memoire on key topics and policy priorities
    • Meet with members of other teams (Health Outcomes, Decision Support, Communications and Patient Access)

Understanding of the Management of Resources

  • Takes time to understand how to accurately raise Purchase Requisitions with information provided by requestor and ensure such information is correct.
  • Updates systems in a timely way to reflect the current status of purchase orders and any deliveries of goods and services.
  • Attends to invoice system requests and queries quickly and efficiently.

Ethical Leadership

  • Takes personal accountability to use personal experience and knowledge, as well as the training and tools provided by Sanofi, to maintain a good knowledge and understanding of all ethics and governance relevant to the role (including the Industry Code of Practice, Sanofi Policies and Procedures and any relevant legal requirements); and demonstrate personal leadership in applying these to all work undertaken.
  • Escalates any decisions, or seek the support of colleagues or management if personal knowledge and understanding is not at the level required to carry out any part of the role

Environmental and Safety Leadership

  • To care for his/her own safety and wellbeing and the safety of others, and to co-operate with the company to ensure a safe place of work.  Employees are therefore expected to:
  • Support and conform to Company safety rules and procedures to ensure a safe and healthy working environment
  • Report any accident, incident or near miss, whether it be of personal injury or property damage.
  • Assist in the investigation of accidents with the objective of introducing measures to prevent recurrence.
  • Thoroughly read all safety documentation issued by the Company and comply with its requirements. Escalate any doubts or uncertainties to their supervisor and/or manager.

KEY WORKING RELATIONSHIPS

The Public Affairs & Advocacy Assistant will report directly to the Director of Public Affairs with dotted line relationship to respective Public Affairs & Advocacy Managers for specific and defined projects, as agreed.

The Public Affairs & Advocacy Assistant will collaborate transversally with: other External Affairs functions (Patient Access, HEOR, and Value & Access, Communications), Franchise Therapy Leads, Medical, Marketing, Compliance and Public Affairs Manager in Republic of Ireland.  There will be occasional contact with: members of the Country Council and the Country Chair.

INTERNAL

Regular, close contact with:

  • Public Affairs & Advocacy team members, managers, HR

Occasional contact with:

  • Communications, Market Access, Facilities, Finance, Purchasing and ITS

Only as needed:

  • Head of Function and Site Leaders

EXTERNAL

Primary point of contact for:

  • External Affairs Committee and relevant Sanofi UK policy area, as defined and agreed.

Would be expected to be involved with:

  • Patient organisations, as defined and agreed with Public Affairs & Advocacy Managers
  • External public affairs agencies, when required
  • Politicians and their offices, think tanks, public bodies

Occasional contact with:

  • Ministerial offices, trade associations

SKILLS, EXPERIENCE & KNOWLEDGE REQUIREMENTS

Experience:

  • Expected 12-18 months experience beyond intern level in public affairs and/or advocacy environment, ideally within a patient association, the pharmaceutical or consultancy industries.
  • Demonstrable expertise in communication and Public and/or Government Affairs and/or Patient Advocacy.

Skills & Knowledge:

  • Intermediate/advanced IT skills including Outlook, Word, PowerPoint and Excel
  • Good understanding of UK & devolved Parliamentary and political processes
  • Very high standard of English both written and spoken
  • Demonstrated skills of planning, prioritising and general organisation of daily work load
  • Administrative skills
  • Ability to problem solve and escalate potential issues as appropriate
  • Well-developed networking, communication and listening skills
  • Ability to manage data accurately with attention to detail
  • Demonstrated ability to work in a fast-moving, fast-changing environment
  • Able to deal professionally with confidential information
  • Excellent time management skills
  • Able to identify new ways of working and implement change
  • Ability to work without close supervision

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